LSC Service Corp


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Career Opportunities
Please forward resumes to: dedson@lscservice.com

Property Administrator:



  
LAKEWOOD SENIOR CITIZENS, INC.
WESTERLY APARTMENTS
                                                 
POSITION DESCRIPTION
(Revised 12/10/2018)

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POSITION TITLE:  Property Administrator

REPORTS TO:        President/CEO

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EDUCATION REQUIREMENTS AND SPECIAL SKILLS NECESSARY:
High School diploma required, Bachelor’s degree preferred. Proven leadership experience; communication and interpersonal skills; experience working with and preparing annual budgets and financial statements; prior experience in building management required; spreadsheet creation and management as well as word processing is a daily job duty; compassion and patience working with senior citizens is part of the mission of Lakewood Senior Citizens Incorporated, which owns and operates the Westerly Apartments.

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POSITION SUMMARY:
Responsible for operational supervision and daily activities at three senior citizen affordable apartment buildings all on one campus in Lakewood, Ohio totaling 455 total units.  Supervise all phases of building administration and maintenance operations.  Maintain rental activities in accordance with strict HUD, Low Income Housing Tax Credit and Fair Housing guidelines. Prepare and submit or supervise the submittal of monthly, quarterly and yearly reporting requirements with strict deadlines.  Assist staff with annual tenant income recertifications.  Prepare budgets and meet regularly with the President/CEO and the Board of Trustees to review yearly operations.  Interact daily with staff, vendors, stakeholders and residents.

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SUPERVISION:
Responsible for supervising individual building managers, office staff, maintenance staff, service coordinators, vendors and volunteers.
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PRINCIPAL DUTIES OF THE PROPERTY MANAGER:

1. SUPERVISE BUILDING STAFF
a.       Hire, evaluate and terminate employees, with the approval of the CEO.
b.      Train, motivate and supervise all employees in the performance of their duties.
c.       Ensure on-site maintenance coverage 24 hours a day, seven days a week.
d.      Conduct annual performance reviews for all staff members and recommend merit raises.
2. OVERSEE PROPERTY MAINTENANCE
a.       Supervise and meet regularly with building superintendent.  Superintendent maintains a staff of 4 building maintenance staff and 2 housekeeping staff.
b.      Review work schedules, paid time off, time sheets, sick time, and continuing education/professional development.
c.       Respond to all emergencies promptly and take appropriate action with appropriate staff.
d.      Maintain spending within the parameters of the budget.   
e.       Prepare specs, obtain bids, coordinate building projects, and supervise contractors.
 f.        Coordinate annual inspection of all suites for needed maintenance and housekeeping.
3. ADMINISTRATIVE
a.       Prepare annual operating budget, with appropriate staff, to be approved by CEO and Board of Directors. 
b.      Review monthly financial statements, analyze operations versus budget, and work with appropriate staff/CEO to ensure a yearly positive cash flow. 
c.       Maintain prescribed records in all areas of operations.
d.      Review and approve all vendor invoices.
e.      Initiate evictions when necessary to keep current with lease and policy regulations of HUD, LIHTC, Federal, State and City Government.  Protect the property from lawsuits. 
f.       In collaboration with the CEO review all internal policies for effectiveness, efficiency and appropriateness
4. RENTAL ACTIVITIES
a.      Be knowledgeable of HUD and LIHTC policies and procedures, including Housing Discrimination laws, ADA Disability Laws, Section 8 rent subsidy and LIHTC guidelines.
b.      Assist with certifying tenant income eligibility and annual recertifications.
c.      In conjunction with building managers, review house rules on an annual basis and make recommendations as necessary.
d.      Monitor rent collections and ensure collaboration with accounting staff.
5. PUBLIC RELATIONS and MARKETING
a.      In conjunction with leasing agent, prepare and implement a marketing plan to maintain full occupancy.
b.      Be active in community affairs to promote and represent a good image for the property.
c.      Maintain a professional social media and website presence.
6. RESIDENT CONTACT
a.      Meet with residents periodically to determine their needs.
b.      Provide an ‘open door’ for resident comments and concerns.
c.      Participate in and help plan resident activities and socials. 
d.      Maintain communications with residents through resident meetings and newsletter.
7.  INTERFACE WITH THE CEO and BOARD OF TRUSTEES
a.      Communicate daily with the CEO on building operations: vacancies, personnel matters, maintenance projects, vacancies, resident problems, financial issues, etc.  
b.      Present a review of building operations at quarterly Board and Committee Meetings.  
c.      Prepare and submit monthly progress reports to the CEO  
8. OTHER
a.      Other duties as may be assigned from time to time by the CEO.
b.      Stay current on senior citizen issues by attending seminars, network meetings, and relevant professional development.
c.      Demonstrate a caring attitude toward residents.